How to Make NotebookLM and Gemini Gems Your Personal AI Helper
AI tools are really good but they have one big problem: they do not understand what is going on.
When AI tools do not have access to your documents they can make things up miss information or give you answers that are not helpful.
You can use NotebookLM and Gemini Gems to solve this problem. By combining what you know with an AI helper you can create an expert that understands your project, company, clients or industry.
Here is how you can do it.
Step 1: Get Your Facts Straight with NotebookLM
The thing you need to do is get all the information you need.
Create a notebook in NotebookLM and upload all the documents that are important to your project. These can be things like:
- Information about your company
- Documents that say what you need to do
- Price lists
- Notes from meetings
- Research papers
- Documents that only people in your company can see
- Feedback from customers
Do not try to read everything yourself. Use NotebookLM to look at the information and make a summary that makes sense.
What to Ask NotebookLM
Take all these documents. Make a report that has all the important information. Tell me what the main goals are, what you have to do and organize the facts into a table.
This will give you an idea of what you are working with and your AI helper can use it later.
Step 2: Make a Custom Gemini Gem
Now that you have all your information organized you can make a Gemini Gem that uses that information.
In Gemini you need to:
- Open the Gems section
- Click on New Gem
- Give your Gem a name that says what it is
- Go to the Knowledge section
- Connect it to your NotebookLM notebook
The good thing about this is that your Gem will always have the information from your NotebookLM notebook. When you update your notebook your AI helper will know about it too.
You will not have to upload files or explain what you are doing every time.
Step 3: Tell Your AI Helper What to Do
Your AI helper needs to know what you want it to do.
Of just asking it to do something tell it what its job is and how it should behave. This will make sure it always gives you answers and does not make things up.
What to Tell Your AI Helper
Act like you're the person in charge of bids for this project. Be professional, persuasive and only use the information in the NotebookLM notebook. Do not make up things or give me information that is not in the documents. If you do not have the information I ask for tell me it is not there.
- Sounds professional
- Knows what it is talking about
- Only uses sources
- Does not make things up
- Always behaves the way
Your AI helper will be like a consultant who really knows what they are doing.
Step 4: Get to Work
Now that your Gem is set up you can start using it to do work.
- Write summaries for people
- Write proposals
- Make business reports
- Plan strategies
- Write about products
- Work on coding projects
- Analyze research
- Automate workflows
What to Ask Your AI Helper
Write a one-page summary that talks about what the project needs according to the documents that say what we have to do. Then make a timeline for the project in a document that I can edit.
Because your AI helper has all the information it needs it will give you answers that're accurate and helpful.
Send Your Results to Google Workspace
When you are done you can send your results to Google Docs, where you can edit and share them with others.
This makes it easy to work:
Documents → NotebookLM Research → Gemini Gem → Final Output → Google Workspace
You will not have to keep explaining what you are doing to AI tools. You will have an AI helper that understands your project and can do work for you.
Final Thoughts
NotebookLM and Gemini Gems work well together.
NotebookLM gives you the information you need and Gemini Gems make it smart. Together they make an AI helper that can think, write, analyze and plan using the information that's important, to your project.
For people who work on their consultants, researchers and teams this can save a lot of time and make the work that AI tools do much better.
